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1.0 INTRODUCTION

Sierra Leone lies regarding the West coast of Africa with a distance of 28,000 square miles in total and bordered regarding the West by Guinea and Liberia with a population of seven million and ninety-two thousand a hundred and thirteen(7,092,113). This has a good diversity in your community of natural components that comprise varied topography, climatic condition in addition to vegetation patterns. Sierra Leone has a Gross Domestic Product (GDP) of lower than 7.5 %, with a decreased per capita income of citizens. The explanation because of this appalling figure of GDP could be partly related to the mismanagement of resources( human and materials) that are not taken into account via supporting records when it comes to overall growth of the united states. Thus having less transparency and accountability through records has often been the chronic records management problems which affect every Ministries, Departments and Agency (MDAs). The chronic records management problems have now been the contributing factors when it comes to suffering of a massive most of Sierra Leoneans which cast the blame squarely on bad governance. This case happens to be manifested when you look at the political dispensation of history and present governments throughout the control over resources (human and materials) when it comes to overall growth of the united states. Of the same quality governance issues become immensely important, records keeping must certanly be attentively paid to. This can be evidenced when you look at the rights and responsibilities of men and women as records have unlimited primary value. About this note, it can be realised that any modern economy which cannot highly regard record keeping hardly develop minus the existence of great information. It is because info is considered a commodity important to planning for national development this kind of an economy. In this vein the researcher propose to research concerning the records management situation at Ministry of Finance and Economic Development (MOFED) in enhancing accountability and transparency(sustainable development) in Sierra Leone.

1.1 STATEMENT FOR THE PROBLEM

Over many years plenty of issues have now been uncovered as pivotal to the present problems and crucial that you the long run popularity of public sector records management in Africa, Sierra Leone to be specific:

The ineffective utilization of legal framework that protects your choice making about record classification, preservation, and destruction of records is usually built in an abrupt manner.

Record keeping issues is not achieved minus the training of records personnel during the public sector.

It continues to be a truism that Record Managers are not well paid with regards to salary in comparison to other informational practitioners such as for example accountants and finance officers and little appreciation of these task. This low profile is simply caused by inadequate resources for records keeping.

The not enough research programmes to advertise records management issues more widely within and outside government to highlight the significant of quality records keeping when it comes to delivery of accountable, effective and efficient, and transparent government.

The not enough option of well-organised records which is often familiar with formulate, implement, and maintained effective services. In Sierra Leone it really is a typical practice both in government and private departments for records officers to reduce and misfile record due to disorganized systems.

The worth of records therefore the information they contain, in addition to their prospect of exploitation, to get good governance (sustainable development), is certainly not fully appreciated and understood across Sierra Leone society.

Thus predicated on these issues highlighted above, the necessity to research on public sector records to enhancing good governance prompted the researcher to research concerning the record management situation at public sector organisations specifically MoFED.

1.2 AIMS AND OBJECTIVES FOR THE STUDY

The preferred outcome associated with study is to critically assess whether or perhaps not public sector records are made and managed effectively and efficiently during the Ministry of Finance and Economic Development (MoFED) in enhancing good governance, transparency and accountability in administration. Whilst the main objective associated with study is always to investigate whether or perhaps not there clearly was a records management department headed because of the records manager in taking proper custody of most ministry records.

1.3 RELEVANCE FOR THE STUDY

The relevance with this study is not overemphasized. The research is applicable towards the following beneficiaries.

Foremost may be the Government of Sierra Leone as sponsoring agent in disbursing funds when it comes to setting of organisation-wide standard when it comes to price of specific file equipment and devices when it comes to handling of records. This may boost the government to cut back expenditure for records management equipment and offer in maintaining the budget-line standard. And yes it will generate improvement associated with overall efficiency and productivity in an organisation when cost-benefit approach is maintained.

Also, the researcher is associated with opinion that the analysis will act as a reference material when it comes to handling of records across Government Ministries, Departments and Agencies (MDAs) of which MoFED isn’t any exception. It will enhance disaster management approach for quicker and better management decisions across MDAs.

Further, staff at MoFED will see the analysis beneficial as they begin to be capacitated when you look at the handling of records and archival administration. For example huge cost is tangled up in processing of MoFED records, yet they usually have no staff assigned towards the duty of reviewing records policies and procedures, if any, with the aim of reducing cost. Thus the MoFED staff may be trained because of this task.

Furthermore, the analysis is applicable towards the MoFED administration/registry staff since it will give you a beneficial model which is often progressed into appropriate record management and archival procedures for implementation. Virtually, MoFED administration should hold all records concerning the Ministry and thus their registry/administration staff should assimilate the emerging records management technologies.

Finally, the general public way more users and researchers, will see the analysis relevant since it enables them to own a far better knowledge of the handling of records, and can make sure their records are very well kept and appraised. Thus the ability to access information because of the public may be enhanced for accountability and transparency.

1.4 DESIGN FOR THE STUDY

The study will consider certain variables associated with the creation and handling of public sector records at MoFED. They are policies, guidelines, and standards; facilities, equipment and supplies; current, semi-current and non-current records; preservation, security and training competency; disposition and retention; ICT; good governance (sustainable development), transparency, accountability and corruption; users etc.

In this research the people may be stratified into three categories: Contract Officer (CO), Civil Servant Officers (CSO) as well as other staff at MoFED. Therefore the sampling approach to be applied may be the simple stratified randomized sampling method due to it heterogeneous nature associated with population and homogeneous in stratum.The intended samples sizes may be: 30 Civil Servant Officers, 20 Contract Officers, and 10 for any other staff respectively.

Also, the methodology because of this study may be both qualitative and quantitative methods. For qualitative method observation and interviews may be conducted and information may also be elicited from text books, journals and internet; as well as quantitative method questionnaires may be administered in collecting data. The writer has recently made an exploratory interview from some senior and junior staff regarding the aforementioned variables to be incorporated to the questionnaire when it comes to main study.

Finally, for quantitative research method the treated data may be presented/scored in varied formats when you look at the subsequent chapters: tabulations, charts, graphs etc, after which interpreted and analyzed predicated on specific objectives regarding the handling of records at MoFED. A Z-score and Probility value may be familiar with test hypothesis to show whether or perhaps not good records keeping enhance transparency and accountability at MoFED adminstrtion.

Managing Public Sector Records in Sierra Leone: an example Academic Research Proposal Still 22
1 0 introduction sierra leone lies regarding the west coast of africa with a distance of 28000 square miles in total and bordered regarding the west by guinea and liberia with a population of

1.0 INTRODUCTION

Sierra Leone lies regarding the West coast of Africa with a distance of 28,000 square miles in total and bordered regarding the West by Guinea and Liberia with a population of seven million and ninety-two thousand a hundred and thirteen(7,092,113). This has a good diversity in your community of natural components that comprise varied topography, climatic condition in addition to vegetation patterns. Sierra Leone has a Gross Domestic Product (GDP) of lower than 7.5 %, with a decreased per capita income of citizens. The explanation because of this appalling figure of GDP could be partly related to the mismanagement of resources( human and materials) that are not taken into account via supporting records when it comes to overall growth of the united states. Thus having less transparency and accountability through records has often been the chronic records management problems which affect every Ministries, Departments and Agency (MDAs). The chronic records management problems have now been the contributing factors when it comes to suffering of a massive most of Sierra Leoneans which cast the blame squarely on bad governance. This case happens to be manifested when you look at the political dispensation of history and present governments throughout the control over resources (human and materials) when it comes to overall growth of the united states. Of the same quality governance issues become immensely important, records keeping must certanly be attentively paid to. This can be evidenced when you look at the rights and responsibilities of men and women as records have unlimited primary value. About this note, it can be realised that any modern economy which cannot highly regard record keeping hardly develop minus the existence of great information. It is because info is considered a commodity important to planning for national development this kind of an economy. In this vein the researcher propose to research concerning the records management situation at Ministry of Finance and Economic Development (MOFED) in enhancing accountability and transparency(sustainable development) in Sierra Leone.

1.1 STATEMENT FOR THE PROBLEM

Over many years plenty of issues have now been uncovered as pivotal to the present problems and crucial that you the long run popularity of public sector records management in Africa, Sierra Leone to be specific:

The ineffective utilization of legal framework that protects your choice making about record classification, preservation, and destruction of records is usually built in an abrupt manner.

Record keeping issues is not achieved minus the training of records personnel during the public sector.

It continues to be a truism that Record Managers are not well paid with regards to salary in comparison to other informational practitioners such as for example accountants and finance officers and little appreciation of these task. This low profile is simply caused by inadequate resources for records keeping.

The not enough research programmes to advertise records management issues more widely within and outside government to highlight the significant of quality records keeping when it comes to delivery of accountable, effective and efficient, and transparent government.

The not enough option of well-organised records which is often familiar with formulate, implement, and maintained effective services. In Sierra Leone it really is a typical practice both in government and private departments for records officers to reduce and misfile record due to disorganized systems.

The worth of records therefore the information they contain, in addition to their prospect of exploitation, to get good governance (sustainable development), is certainly not fully appreciated and understood across Sierra Leone society.

Thus predicated on these issues highlighted above, the necessity to research on public sector records to enhancing good governance prompted the researcher to research concerning the record management situation at public sector organisations specifically MoFED.

1.2 AIMS AND OBJECTIVES FOR THE STUDY

The preferred outcome associated with study is to critically assess whether or perhaps not public sector records are made and managed effectively and efficiently during the Ministry of Finance and Economic Development (MoFED) in enhancing good governance, transparency and accountability in administration. Whilst the main objective associated with study is always to investigate whether or perhaps not there clearly was a records management department headed because of the records manager in taking proper custody of most ministry records.

1.3 RELEVANCE FOR THE STUDY

The relevance with this study is not overemphasized. The research is applicable towards the following beneficiaries.

Foremost may be the Government of Sierra Leone as sponsoring agent in disbursing funds when it comes to setting of organisation-wide standard when it comes to price of specific file equipment and devices when it comes to handling of records. This may boost the government to cut back expenditure for records management equipment and offer in maintaining the budget-line standard. And yes it will generate improvement associated with overall efficiency and productivity in an organisation when cost-benefit approach is maintained.

Also, the researcher is associated with opinion that the analysis will act as a reference material when it comes to handling of records across Government Ministries, Departments and Agencies (MDAs) of which MoFED isn't any exception. It will enhance disaster management approach for quicker and better management decisions across MDAs.

Further, staff at MoFED will see the analysis beneficial as they begin to be capacitated when you look at the handling of records and archival administration. For example huge cost is tangled up in processing of MoFED records, yet they usually have no staff assigned towards the duty of reviewing records policies and procedures, if any, with the aim of reducing cost. Thus the MoFED staff may be trained because of this task.

Furthermore, the analysis is applicable towards the MoFED administration/registry staff since it will give you a beneficial model which is often progressed into appropriate record management and archival procedures for implementation. Virtually, MoFED administration should hold all records concerning the Ministry and thus their registry/administration staff should assimilate the emerging records management technologies.

Finally, the general public way more users and researchers, will see the analysis relevant since it enables them to own a far better knowledge of the handling of records, and can make sure their records are very well kept and appraised. Thus the ability to access information because of the public may be enhanced for accountability and transparency.

1.4 DESIGN FOR THE STUDY

The study will consider certain variables associated with the creation and handling of public sector records at MoFED. They are policies, guidelines, and standards; facilities, equipment and supplies; current, semi-current and non-current records; preservation, security and training competency; disposition and retention; ICT; good governance (sustainable development), transparency, accountability and corruption; users etc.

In this research the people may be stratified into three categories: Contract Officer (CO), Civil Servant Officers (CSO) as well as other staff at MoFED. Therefore the sampling approach to be applied may be the simple stratified randomized sampling method due to it heterogeneous nature associated with population and homogeneous in stratum.The intended samples sizes may be: 30 Civil Servant Officers, 20 Contract Officers, and 10 for any other staff respectively.

Also, the methodology because of this study may be both qualitative and quantitative methods. For qualitative method observation and interviews may be conducted and information may also be elicited from text books, journals and internet; as well as quantitative method questionnaires may be administered in collecting data. The writer has recently made an exploratory interview from some senior and junior staff regarding the aforementioned variables to be incorporated to the questionnaire when it comes to main study.

Finally, for quantitative research method the treated data may be presented/scored in varied formats when you look at the subsequent chapters: tabulations, charts, graphs etc, after which interpreted and analyzed predicated on specific objectives regarding the handling of records at MoFED. A Z-score and Probility value may be familiar with test hypothesis to show whether or perhaps not good records keeping enhance transparency and accountability at MoFED adminstrtion.

Managing Public Sector Records in Sierra Leone: an example Academic Research Proposal Still 22 2

Managing Public Sector Records in Sierra Leone: an example Academic Research Proposal

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